Individual Consultant: COVID Donor Reporting – Devex

Job Description

Purpose
As part of these efforts, this consultant will work under the Deputy Representative, working closely with the Private Sector Fundraising areas, to ensure quality and timely reporting back to companies and donors who contributed to UNICEF Brazil COVID-19 Response Plan.

Duties & Tasks

  • Work with Private Sector Fundraising Areas and Programme areas to define and manage donor reporting requirements, including reporting products, internal SOPs, templates and schedules for effective partnership management
  • Participate in the COVID Task Team and in Programme Management Team meetings to keep track of ongoing work on the COVID Response Plan, and on Pillar 1 in particular, and to ensure timely communication products are produced to support donor reporting
  • Work closely with Programme Team to collect and analyse information on programme activities, results and strategies of the COVID Response Plan and its impact to children, adolescents and their families at national, regional and local levels.
  • Work with Programme Team to gather results of the COVID Response Plan, human interest stories and relevant information to periodically update key reports as well as the Programme Newsletter
  • Prepare Donor Report Templates according to the donors’ conditionalities
  • Prepare and/or provide inputs to other knowledge management and communication products (eg. Programme Newsletter) that support partnership and donor management
  • Prepare, get approvals and issue quality, customized reports on time
  • Support other donor reporting efforts as needed

Expected results:
Deliverable 01:

  • 3 Donor Templates Development (Generic, CIK, BNDES)
  • Provide support for programme team, as demanded, including:
    • Drafting customized reports due on July 2020, quotes, and other internal/external reporting materials in all media formats.
    • Prepare the Programme Newsletter
    • Facilitating due internal approvals on a regular basis.
  • Liaise with Programme, Zone Offices and the Business Team to organize demands derived from donor’s reporting on a regular basis.
  • Support the Programme and the Business Team on responding to donors’ feedback on the Reports received, including:
    • Complementing info whenever required
    • Draft eventual new products or proposals derivating from the stewardshiping phase
    • Providing quotes, videos and other communication material to the donors upon demand.
    • Facilitating exchanges of info between Programme and Business teams.

Deadline: 31/07/2020

Deliverable 02:

  • 3 Donor Templates updating
  • Provide support for programme team, as demanded, including:
    • Drafting customized reports due on August 2020, quotes, and other reporting materials in all media formats.
    • Prepare the Programme Newsletter
    • Facilitating due internal approvals on a regular basis.
  • Liaise with Programme, Zone Offices and the Business Team to organize demands derived from donor’s reporting on a regular basis.
  • Support the Business Team on responding to donors’ feedback on the Reports received, including:
    • Complementing info whenever required
    • Draft eventual new products/proposals derivating from the stewardshiping phase
    • Providing quotes, videos and other communication material to the donors upon demand.
    • Facilitating exchanges of info between Programme and Business teams.

Deadline: 30/08/2020

Deliverable 03:

  • 3 Donor Template updating
  • Provide support for programme team, as demanded, including:
    • Drafting customized reports due on September 2020, quotes, and other reporting materials in all media formats.
    • Prepare the Programme Newsletter
    • Facilitating due internal approvals on a regular basis.
  • Liaise with Programme, Zone Offices and the Business Team to organze demands derived from donor’s reporting on a regular basis.
  • Support the Business Team on responding to donors’ feedback on the Reports received, including:
    • Complementing info whenever required
    • Draft eventual new products/proposals derivating from the stewardshiping phase
    • Providing quotes, videos and other communication material to the donors upon demand.
    • Facilitating exchanges of info between Programme and Business teams.

Deadline: 30/09/2020

Deliverable 04:

  • 3 Donor Template updating
  • Provide support for programme team, as demanded, including:
    • Drafting customized reports due on October 2020, quotes, and other reporting materials in all media formats.
    • Prepare the Programme Newsletter
    • Facilitating due internal approvals on a regular basis.
  • Liaise with Programme, Zone Offices and the Business Team to organze demands derived from donor’s reporting on a regular basis.
  • Support the Business Team on responding to donors’ feedback on the Reports received, including:
    • Complementing info whenever required
    • Draft eventual new proposals derivating from the stewardshiping phase
    • Providing quotes, videos and other communication material to the donors upon demand.
    • Facilitating exchanges of info between Programme and Business teams.

Deadline: 30/10/2020

Deliverable 05:

  • 3 Donor Template updating
  • Provide support for programme team, as demanded, including:
    • Drafting customized reports due on November 2020, quotes, and other reporting materials in all media formats.
    • Prepare the Programme Newsletter
    • Facilitating due internal approvals on a regular basis.
  • Liaise with Programme, Zone Offices and the Business Team to organze demands derived from donor’s reporting on a regular basis.
  • Support the Business Team on responding to donors’ feedback on the Reports received, including:
    • Complementing info whenever required
    • Draft eventual new proposals derivating from the stewardshiping phase
    • Providing quotes, videos and other communication material to the donors upon demand.
    • Facilitating exchanges of info between Programme and Business teams.

Deadline: 30/11/2020

Deliverable 06:

  • 3 Donor Template updating
  • Provide support for programme team, as demanded, including:
    • Drafting customized reports due on December 2020, quotes, and other reporting materials in all media formats.
    • Prepare the Programme Newsletter
    • Facilitating due internal approvals on a regular basis.
  • Liaise with Programme, Zone Offices and the Business Team to organze demands derived from donor’s reporting on a regular basis.
  • Support the Business Team on monitoring the donors’ feedback on the Reports received, including:
    • Complementing info whenever required
    • Draft eventual new proposals derivating from the stewardshiping phase
    • Providing quotes, videos and other communication material to the donors upon demand.
    • Facilitating exchanges of info between Programme and Business teams.
  • 1 Final Comprehensive Report of UNICEF Brazil COVID-19 Response Plan

Deadline: 31/12/2020

PERFORMANCE INDICATORS

  • Punctuality in meeting deadlines
  • Quality of the contents
  • Ability for teamwork
  • Ability to develop high quality plans, recommendations

Key competences, technical background, and experience required Deadline

  • Advanced degree in Journalism or other related areas.
  • At least two years of work experience with writing reports and proposals.
  • Experience in project management and content production.
  • Team work skills and capacity to work with tight deadlines.
  • Knowledge in the use of digital media tools and social networks.
  • Excellent writing skills in Portuguese and English

General Conditions: Procedures and Logistics
WORKING TOOLS

  • The Consultant will have access to specific UNICEF Sharepoint libraries.
  • The Consultant will also have access to UNICEF’s clipping service.
  • Consultant will work from home using own equipment and stationary. UNICEF will provide office space for consultative meetings when needed. UNICEF will provide an email account.
  • No contract may commence unless the contract is signed by both UNICEF and the consultant.
  • Consultants not have supervisory responsibilities or authority on UNICEF budget.

Closing Date Tue Jul 07 2020 10:55:00 GMT+0800 (China Standard Time)

About the Organization

UNICEF is out to change the world for children vaccination by vaccination, blanket by blanket, biscuit by biscuit, book by book. In most of America, these things are considered completely ordinary. But in many parts of the developing world, they can save a child’s life. UNICEF is unique among world organizations and unique among those working with young people. As a global movement, we use our authority to influence decision makers and diverse partners to turn the most innovative ideas into reality. In 155 countries and territories, UNICEF’s field staff uses hard-won expertise to meet the challenges facing children and those who care for them. Our history has given us a profound understanding of development and the importance of child health, education, equality and protection in advancing humanity. All that we do helps children realize their full potential. In support of UNICEF’s work, the U.S. Fund for UNICEF focuses on five major priorities: education, emergencies, HIV/AIDS, immunization and malnutrition.

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